I often hear people ask what are some of the most common shortcuts that are used in excel that can help make my work easier. Here are the ones that I use often and hope they will help you too!
- Cut, copy, paste – Ctrl X, C, V. You should be very familiar with these shortcuts because they are the same ones used in other programs like word.
- Paste Special– Control + Alt + V Paste Special is often used when you just want to paste a value, formula, or formatting. Having this shortcut will save you valuable time!
- Fill handle – Just double click that little square at the bottom right of any selection. This isn’t a keyboard shortcut but it is a very helpful tool, because it will copy a formula (or a pattern) down a column to the bottom of a table in just one click.
- Fill down– Control D. This will help when you want to copy values from a cell above without having to copy and paste the entire section. Similarly, you can also fill right, Control + R
- Select all – Control A. This shortcut will select all data in the “same region”. This is used whenever you want to select an entire table.
- Autosum – Alt =. Allows you to automatically insert the sum function into your spreadsheet for rows, columns, or even the entire table.
- Toggle filters– Control + Shift + L We recently learned about filters, this is a great shortcut to apply and clear filters to your table.
- Go to first cell / last cell – Control + Home, Control + End. Very helpful when you are working with a large dataset and want to get to the beginning or end of the table.
- Data navigation – Control + arrow key(s) Similar to the first and last cell, this shortcut gets you to the edges of the data instantly and also help when working with large datasets.
- New Table – Control + T. Very handy when you want to convert a set of data to a “proper” Excel table with filters and formatting. Tables are a powerful and convenient way to handle lots of data easily.
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